| |
A weekly meeting is
held on every Saturday in each district which is headed by the District
Manager and attended by Chairperson of the community based organization
which is known as Socio Economic Resource Centre and the Managers of
Micro Finance, Early Learning Centers, Social Development and Vocational
Training. At these meetings activities during the week are
reviewed and compared with the Activity Plan and the budget. All
payments are discussed and approved at these meetings and the minutes of
the meeting together with the approved payment vouchers are sent to the
Programme Director. Payment vouchers are passed on to the Finance
Director with the recommendation of the Programme Director.
At the headquarters in
Chilaw a weekly meeting of the board of directors is held on every
Monday which is preside by the Chairman of the Federation.
Director Programmes, Director Administration, Director Micro Finance,
Director Administration, Director Early Learning Centers, Director
Commerce and the Secretary of the Federation take part in this meeting.
All operational matters are discussed extensively at this meeting and
directives are issued to district level managers for implementation.
A copy of the minutes of this meeting is sent to the auditors too.
A progress Review
Meeting is held every quarter and all the directors, district level
managers and leaders of all affiliated civil society organization
including Chairpersons, do participate at this meeting preside by the
Chairman of the Federation. Normally this is a residential meeting
of at least two days where the representatives of the funding
organizations also participate to make it an opportunity to examine,
monitor and evaluate the compliance with activity plans and budgets and
question deviations, if any. |
